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How an inventory count runs with us
Step-by-step inventory count process from Datasyncsuite — planning, floor briefing, observation, exceptions, and the coordination memo.
This page walks through a typical full inventory count audit coordination engagement. Use it to brief operations and finance before you request dates.
Scoping call
We confirm sites, SKU volume, shift pattern, high-value zones, and whether third-party logistics staff will count under your instructions.
Readiness (optional but recommended)
A half-day review of cut-off drafts, location maps, and listing extracts. Open items are ranked before anyone prints count sheets.
Written count plan
Zone assignments, observer coverage, freeze windows, and exception rules are circulated to floor captains at least three days ahead when timing allows.
Floor briefing
On arrival we walk the layout, test radios, and confirm where damaged goods and returns sit so they are not double-counted.
Observed counting
Your teams count; we watch method, dual-control on agreed SKUs, and movement against the freeze. We do not silently “fix” variances.
Exception desk
Recounts, cut-off breaches, and unidentified cartons are logged with time and location before the stock listing is locked.
Coordination memo
Within three business days we issue a memo describing what was witnessed, material exceptions, and residual open items for management and auditors.
Timing tips for Hong Kong
March–April and late September fill quickly for companies tied to 31 March or 30 September year-ends. Typhoon signals can pause outdoor yard counts; we build a short contingency note into plans for open-air sites.
Ready to book the sequence?
Review engagement options or go straight to Contact with your preferred count window.